·what the company needs to know about the meetings

参考答案:What the company needs to know about the meetings that take place at present:
·the cost for staff traveling to meetings:
—travel expenses,
—accommodation expenses,
—incidentals (meals, taxis).
·average time staff spent on traveling, and the cost of time in terms of salary paid to staff.
What the advantages and disadvantages of video conferencing might be:
·Advantages:
—to save money spent on travel, accommodation and incidentals,
—to save time staff spent on traveling as well as cost in terms of salary paid for the time spent,
—easier to organize such conferences.
·Disadvantages:
—less effective communication than face-to-face conferencing,
—feeling of distance among staff from different branches.
What kinds of practical preparations would be needed before introducing the system:
·To convince the staff of the advantages of video conferencing.
·To collect suggestions made by the staff in respect of video conferencing.
·To purchase necessary equipment for video conferencing.
·To set up the system for video conferencing.